Democracy Commission Small Grants Program

The Embassy of the United States of America in Kosovo is announcing the Fall 2018 round of the Democracy Commission Small Grants Program.  This program seeks to support the development of Kosovo’s democratic institutions and civil society by awarding small project grants to Kosovo non-profit, non-governmental organizations (NGOs) and independent local media organizations. The Democracy Commission grants are awarded on a competitive basis.   The closing date for applications for this round is January 31, 2019, by 12:00h.

This round of the Democracy Commission Small Grants Program will be dedicated to projects targeted at topics such as:

  • Promoting Rule of Law, Legal Reform and Access to Justice
  • Anti-Corruption Campaigns and Trainings
  • Conflict Resolution and Tolerance (including dialogue, regional stability and malign external influences)
  • Market Economy (including fair competition, regulation, and business practices)
  • Transparency, Accountability and Ethics in Government
  • Public Education and Advocacy
  • Equal Opportunity for Women, and Ethnic and Other Minorities

The Democracy Commission does NOT fund projects such as the following:

  • Fund-raising campaigns
  • Humanitarian assistance projects
  • Scientific research projects
  • Projects with budgets that exceed $24,000 and take more than a year to implement
  • Projects that duplicate existing projects being implemented by an organization
  • Projects submitted by for-profit, commercial organizations
  • Projects that aim to support partisan political activity
  • Conferences and individual trips abroad
  • Trade activities

U.S. organizations and individuals are not eligible for grants under this program

Evaluation Process:

A review committee will be composed of representatives from different U.S. government agencies at the U.S. Embassy Pristina.  It will take the committee up to two months after the application deadline to complete its review process.  Applicants may be contacted with questions during this review process.

Evaluation Criteria:

The Democracy Commission will assess the following when evaluating grant proposals:

  • The project proposal demonstrates that the organization has sufficient expertise, skills and human resources to implement the project.
  • The organization demonstrates that it has a clear understanding of the underlying issue that the project is aiming to address and is able to articulate it with specificity and clarity.
  • The organization has consulted relevant resources, experts and potential partner organizations during the project’s design phase.
  • The organization has identified appropriate beneficiaries or target groups in a way that maximizes project outputs and outcomes and the project has a clear focus and manageable scope.
  • The project’s idea and approach are innovative, yet capable of being completed with the program period. Proposed project activities must be concrete, detailed, and supported by a reasonable work plan.
  • The project’s budget is well-organized, detailed and reasonable.  There are no budget lines labeled “miscellaneous expenses.”  Entertainment and alcoholic beverage expenses are not included in the budget.  The budget demonstrates that the organization has devoted time to plan for and assess actual expenses associated with the project instead of providing rough estimates.
  • The organization has clearly articulated how it will assess and measure its own performance throughout the project implementation phase using concrete quantitative and qualitative assessment tools.
  • The project proposal describes clearly the approach that will be used to ensure maximum sustainability of the project’s results after its completion.
  • Past performance, including U.S. government funded grants, indicates reliability, responsible use of resources, and an ability to follow through with project aims.

Specific Guidelines:

  • The maximum grant amount is USD 24,000.
  • Grants are made on a one-time basis. A successful applicant may re-apply for a second grant, but the second proposal must be for a distinctly different project than the first project funded by the Democracy Commission.
  • U.S. organizations and individuals are not eligible for grants under the program.

The application requires a detailed description of the activity for which grant funds are being requested and a budget proposal broken down by expenditure category; otherwise it will not be considered.

How to Apply?

Applicants must complete the standard application form in English and sent it in Word or PDF format. The forms are available for download on the website. No applications will be accepeted in WinZIP or WinRAR.

Applicants must submit the following items:

  • Instructions (read instructions to fill out the application form)
  • Completed electronic version of the application using format provided on the website (to be signed) – mandatory)
  • SF424 – Instructions (read instructions to fill out the SF424 forms) – mandatory
  • SF424 – Application for federal Assistance (to be signed) – mandatory
  • SF424B – Assurances (to be signed) – mandatory
  • SF424A – Budget information – mandatory
  • NGO registration letter (for NGOs only) or Licenses for media (for media only) – mandatory
  • List of founders and board members – mandatory
  • CVs of the implementation team members, one page maximum – mandatory
  • Detailed work-plan – mandatory
  • Letters of support – optional

An electronic version of the application should be e-mailed to the following e-mail address:
To: PristinaGrants@state.gov
Subject: APPLICATION + NGO Name + Program Topic

Applications submitted after the deadline will be disqualified. Absolutely no exceptions will be made!